The meeting was called to order at 8:00 p.m. by President Joyce Lynch. Additionally present were: Ron Carman, VP; Dawn Davies, outreach; Tim Brown, Member Services; Jim Spigelmire, communications; Mark Lyon, treasurer; Jack Estes, ALCor; Lauren Rogers, Secretary; Mike Krzywonski, Member at Large; David Lynch, president elect. A quorum was present.
Minutes were approved as posted.
Treasurer: We have ~$32,000 or so. We are at the point where the pro-rated membership amount for some categories is exactly what we have to send to the AL. We may need to look at a minimum amount at some point in order to not lose money on a membership.
VP: Vic/Mark/Jim will be doing the May meeting with the solar scope, and Phil Schmidt’s ME students will come to talk about their research on observing chairs. Since we’re at Wild Basin, people can bring food/drinks. Don Olson will be able to present in June, and we have meetings scheduled for August (David Henderson – published books) and September (Jack Peterson – comets).
Communications: no report
Equipment: no report
Member Services: We had a dam party last Friday night, and we had about 8 people come out without telescopes. Nothing in May.
Outreach: We’re out of patches and magnets at COE (we can add that to the merchandise list), Maker Faire went really well. Wild Basin is May the 19th, public night June 1, then AUTS the 15th (with talks, showing the 3D universe, and the mobile dome). Dawn is putting together a kit for anyone interested in spear-heading a star party to help with people interested in doing outreach but don’t feel that they have everything they need (materials and/or knowledge-wise). We have new info cards and business cards. We also have some craft activities for kids to do that we can add to the website and use for future events. We’re still working on the forms for merchandise. Hopefully by mid-week, we’ll be activating a star-party page on the website. Dawn requested an additional $300 for her budget (AUTS), and it was approved.
President’s report: COE report- LCRA doesn’t want to do anything other than own the land and improve the septic system. Caliber will be responsible for the water well, lawn mowing, maintenance, running the RV park, etc. Cindy likes the idea of hang-tags to show AAS membership for those entering the park. They would still like people to check in at the lodge when going to the field at times other than regular star parties. AAS members will not be required to pay the day entrance fee. Caliber is very happy with what we’re doing with the public events, but they have concerns with member event issues. For example, It is a wilderness preserve, and there should not be camping on the field (only at the campground), cars on the field, food, etc. Cindy is willing to find campsites for people who are coming up to do star parties for them. She would love us to have one of our EC meetings out there. We need to sit down and plan the calendar with them to help resolve some conflicts. Cindy also has concerns about expensive (port-a-potties, electrical, internet, mowing). Jim S made a motion that we get our own internet, Dawn seconded, and Mike K will research it. The subcommittee (Joyce, Dawn, Mark, Mike, Jim) will get together to get a proposal together.
New business: none
Agenda for GA meeting 5/10/13- at Wild Basin, food and short presentations.
Next EC meeting will be 6/3/13 at Conan’s (Anderson and Burnet).
Meeting was adjourned at 9:24.