The meeting was called to order at 7:04 p.m. by President Joyce Lynch. Additionally present were: Mark Lyon, treasurer; Tim Brown, member services; Dawn Davies, outreach; Jim Spigelmire, communications; Darin Koch, equipment; Lauren Rogers, Secretary; Terry Phillips, Vic Ellisor and Mike Krzywonski, Members at Large; Steve Bosbach, IDA. A quorum was present.
Motion made to approve last EC meeting’s minutes as amended made by Jim Spigelmire, seconded by Mark Lyon.
Treasurer: A check in the amount of $2830.75 will be given to the Austin Planetarium. We are running about where we normally do for renewals. Mark will send out an email to members regarding the RASC observing guides. Members who pay in advance will be able to order at a discounted rate. Joyce will mention it at the meeting on Friday as well.
VP: Erika Rix is presenting for both meetings Friday evening. Ron has spoken with people in the astronomy department about our ability to get into RLM on meeting evenings.
Communications: no report
Equipment: Jim Sheets reported that the observatory door was open one day last week. We will need to develop some sort of sign in sheet to determine who is accessing the observatory and not closing it up properly. Darin has already put some adhesive tape on the edges of some of the tables along the path to test how well it adheres; he will figure something out for the path itself (like painting some rocks with glow-in-the-dark paint to line the pathway). We will add $500 to the equipment budget for repairs, etc. We will also have our solar scope protocol soon.
Member Services: We have reinstituted the dam star party last Friday, and had 3-4 new people who had never been out before. We would like to continue pursuing that. Reimer Ranch will also be looked into in the future. The group would also look into studying some of the available software programs. Happy hours, breakfast/coffee meetings, and dam star party rotations have all been discussed. The member services committee forum group should be live on the website. Hopefully we’ll have a merchandise update Friday.
Outreach: The holiday party is December 14th (potluck). We’ve got about 30 RSVPs so far.
--November events: Nov 10 Members-Only Star Party, Nov 11 Stargazing at Wild Basin, Nov 15 Pond Springs Elementary, Nov 17 Public Star Party. December events: Dec 5 Fulmore Middle school, Dec 07 Lockhart State Park, Dec 08 Members-Only Star Party, Dec 14 Austin Astronomical Society's Holiday Party, Dec 15 Public Star Party, Dec 18 Spring Hill Elementary. January events: Jan 5th Public Star Party, Jan 27 Wild Basin, Jan 31 Great Oaks Elementary. February events: Feb 2 Public Star Party, Feb 7 Wild Basin, Feb 26 Deer Creek Elementary.
--For every star party request, there will be a contact person at that organization (school, etc.) for members to contact if they are interested in helping out. That point of contact can then cancel their event if there are not enough volunteers. Dawn will no longer be responsible for coordinating those parties. We will also include a star party map, illustrating areas in which we would consider traveling to present. Some locations requesting parties are just too far away. Awards to be thinking about for the holiday party: outreach and photography.
IDA: The IDA conference is the 10th and 11th of November. We are in the process of completing our light assessments of the four state parks that we are interested in making dark sky sites. Steve will be presenting on this process at the IDA conference. Hopefully, others will start doing this around the state. The procedure and matrix will be on the AAS website soon.
ALCor: Joyce will check with Jack to see if he has any awards to present on Friday.
President: There was no October partners meeting, but the November meeting is scheduled for next week. Cindy will check back with us about coming to a future EC meeting. The joint meeting with San Antonio has no new progress. We have no new information about the Fred Shed either. Erika donated a couple signed books to ESP, and we also donated a Barlow.
New business: none
Agenda for GA meeting 11/9/12: Hopefully a planetarium representative will be at the meeting Friday for the check presentation.
Next EC meeting will be 12/3 at Jack’s.
Meeting was adjourned at 8:06 pm.